The tools I use to run my business
If you run a solo, heart-centered business, these are the tools I’d point you to first: the software I use myself, plus a few my clients prefer. Each one comes with a line on what it’s for.
Ask my AI which tool fits
Website, email and booking
Where my online home lives, and how people stay in touch or book time with me.
A few of these are affiliate links. If you sign up through one, I may receive a small commission at no extra cost to you. I only list tools I use myself or that my clients love.
Squarespace Domains
Where I register my domain names.
Kit
Runs my email list, and it’s where my courses are sold.
Substack
Home of my podcast and my monthly newsletter.
Cal.com
How clients book private sessions with me.
AI and automation
The AI I work with every day, and the services that connect my tools to each other.
Claude
My main thinking partner. Claude helps me figure out which automations are worth building, and then helps me build them.
Delphi
Runs my AI clone, trained on my public teaching. Ask my AI which tool fits.
ChatGPT Images
What I use for my most important AI images, like course covers.
Zapier
Links tools such as Google Sheets and Gmail together, so more of the busywork runs on its own.
Want to set up AI the way I have? My course How I Set Up My AI shows you how, step by step.
Productivity
The small set of tools that keep my days calm and focused.
Focusmate
Virtual co-working with a partner, for when I want some accountability.
Todoist
Task management that’s fast and easy to use.
Google Voice
A separate phone number, to keep business calls apart from personal ones.
JoyPro Timer
A timer you can screen-share during co-working sessions.
Money
Easy bookkeeping, and a healthier relationship with money.
Tiller
What I use for my bookkeeping in the USA.
YNAB (You Need A Budget)
A budgeting app some of my clients prefer.
Xero
Bookkeeping for Europe and other regions.
Healthy Money
My articles on handling money with integrity, and with a sense of enough.
Recording and podcasting
How I record what I teach, and turn the best of it into a podcast.
Zoom Clips
How I make screencasts now. It’s built into Zoom, so there’s no extra subscription.
Vocaroo
For recording a short bit of audio in seconds.
If you’re considering a podcast, my advice is either don’t start one, since growing listeners is hard, or make yours so low-maintenance that it’s easy to keep going.
My podcast is my best YouTube videos, published on Substack. AI now handles the uploading for me.
Images and surveys
Lighter images for the web, and ways to hear from the people I serve.
Compressor.io
Shrinks image files so your pages load faster.
Google Forms
Free surveys and forms. YouTube has plenty of tutorials.
Typeform
A more polished survey option that my clients like.
Not sure which tool fits?
Ask my AI about your situation. It’s trained on my public teaching, so it can talk through your options with you.
This list changes as my business does. If it helps you, feel free to share the link: georgekao.com/tools
Ask my AI which tool fits